Key Responsibilities
- Review the RFP to identify the overall scope, required stages and involved disciplines.
- Prepare a Responsibility Matrix outlining all project stages and corresponding disciplines, for the Bid Manager’s review.
- Identify and list the sub-consultants required for the project and submit the list to the Bid Manager for review.
- Prepare all required forms in editable formats (e.g. Word, Excel), including checklists and the fee schedule.
- Ensure all documents align with client-provided templates and formatting standards.
- Issue contract documents to the General Counsel.
- Issue relevant documents to internal stakeholders (Design and Supervision) and to required sub-consultants.
- Prepare tender queries to be sent to the client; queries are reviewed and finalized by the Bid Manager before issue.
- Circulate all client responses and addenda promptly to internal teams and sub-consultants.
- Ensure the fee proposal format complies with RFP requirements before it is sent to sub-consultants.
- Prepare responses to sub-consultant queries, in coordination with the Senior Bid Manager.
- Review sub-consultant fee proposals to ensure alignment with the RFP fee schedule and structure.
- Prepare a checklist of the requirements for the Technical and Commercial Proposals.
- Ensure all relevant documents are available to the graphic designer for compilation of the proposals; where documents are missing, obtain the necessary information by coordinating with the relevant stakeholders, in coordination with the Senior Bid Manager.
- Set up stage calls in coordination with relevant parties.
- Present the RFP to the various stakeholders on the Stage 1 briefing call.
- Set up the CCM and compile it after obtaining the relevant inputs.
- Undertake all coordination tasks and checklists necessary for the proposal preparation.
- Update and maintain bid trackers
Qualifications and Experience
- Bachelor’s degree in engineering or architecture
- 4 to 5 years of experience in bid, tender or proposal coordination, preferably in a consultancy or construction environment.
- Working knowledge of RFP and tender documentation, fee schedules and sub-consultant agreements.
- Proficiency in Microsoft Word, Excel and PowerPoint.
- Excellent written and verbal communication in English.